Guidelines for Approving or Denying Outside Employment Requests

There are quite a few factors that go into deciding whether or not to approve an employee’s request to work in another position or company outside of their primary job duties. Here are some guidelines you can use when determining this approval or denial, as well as some information on how to handle the other details when an employee’s request to moonlight gets approved. Remember, every situation is different and every business is unique, so these guidelines should only be used as an example of what your internal review process might look like; you will want to create your own set of standards that fits your organization and your industry.

Section 1 – Salary, Benefits, and Security

Outside employment requests should be evaluated on a case-by-case basis, taking into account the number of hours per week that the employee is required to work, the type of work that will be performed, any proposed salary and benefits provided by the outside employer, and any potential conflict of interest. If you approve an outside employment request, it is important to set boundaries to avoid potential conflicts with your company’s interests.

Section 2 – Vacation Time

Employees will be granted vacation time each year based on the number of years they have worked at the company. The amount of vacation time to which an employee is entitled is determined by dividing their years of service by five. For example, if you have been with your company for four years, you would be entitled to two weeks of paid vacation per year. If you have been with your company for ten years, you would be entitled to five weeks of paid vacation per year.

Section 3 – Communications

We know you’re excited to take on a new project outside of the company, but first, make sure that your boss is okay with it. If they are, check in with HR to see what the company’s policy is on outside employment.

Section 4 – Training

Training is the process by which employees learn the skills they need to perform their jobs. Training usually occurs in a classroom setting, but can also be provided on the job or through formal self-study. Training may include learning how to operate a machine, complete an application form, use software programs, etc. When you are assessing training needs within your company, try to take into account both the skills required to do the job and any new developments in technology that might make existing skills obsolete.

Section 5 – Conflict of Interest

The company must approve any request by an employee to work outside of their regular job duties. If the company has a policy that forbids employees from moonlighting, all requests will be denied.

However, if there is no policy in place, then the employee’s supervisor can approve or deny the request at his discretion.